Media and Memory Settings

Media and Memory Settings

The Media tab is where you manage the files and links that help XEL build and update a character.

Some files shape the character’s persona. Some files become memory. Some files do both.

What Source Files Are

Source files are owner-approved inputs attached to a character. They can come from uploads or linked sources.

Examples:

• Images, videos, and audio clips.
• PDFs, text files, Markdown files, CSV files, and documents.
• Post descriptions, captions, transcripts, comments, and metadata.
• Biography notes, interviews, scripts, articles, and reference documents.

File Scope

Each file has a scope that tells XEL where it can be used:

Scope	Use
Persona	Shape voice, identity, bio, behavior, and prompt instructions.
Memory	Add facts, documents, events, and knowledge for recall.
Both	Use the file for both persona building and memory ingestion.

A file marked Memory can help the character answer questions without changing the character’s personality. A file marked Persona can shape the character’s voice without being treated as a knowledge base. Both is for material that should do both jobs.

Privacy

Each file can also have a visibility setting.

Visibility	Meaning
Private	Keep the file owner-controlled. Use this for sensitive source material.
Public	Allow the file to be visible or downloadable where the product exposes it.

Visibility and scope are different. Visibility controls who can see the file. Scope controls how XEL may use the file.

Uploads and Links

Use uploads when the file is on your computer. Use links when the source lives somewhere else and XEL can import it.

Large files may take longer to process. If a file cannot be read, XEL may still store it as an asset, but it may not improve persona or memory until the content can be extracted.

Auto-Update Persona from Files

When Auto-update persona from files is on, XEL can rebuild the character’s persona when selected source files change.

This is useful for creators, public figures, and large archives where the persona should stay aligned with the latest approved source material.

Auto-Update Memory from Files

When Auto-update memory from files is on, XEL watches selected files and linked sources. When they change, XEL can refresh memory so the character can recall the updated material.

This is useful for facts, documents, transcripts, posts, and other material the character should be able to remember without turning it into personality.

Files Changed Warnings

XEL may show a warning when files have changed since the last refresh.

• Files have changed since the last persona refresh means the persona may not include the latest approved source material yet.
• Files have changed since the last memory refresh means memory may not include the latest approved source material yet.

Use Update persona or Update memory to recompute from the current files.

Conversation Memory

Conversation memory is different from source-file memory.

• Session memory is the short-term context inside the current chat or voice session.
• Conversation history is the record of prior chats with a user, when the user is identifiable and the character is allowed to use it.
• Long-term memory is the distilled, durable memory that survives sessions and helps the character remember important information later.

For logged-in users, XEL can use the account identity to keep conversation context associated with the right person. For anonymous users, XEL may use a browser identifier. This helps avoid mixing one visitor’s memory with another’s.

What to Put Where

Use Persona scope for files that define who the character is:

• Bios and interviews.
• Voice and style examples.
• Creator background.
• Boundaries and character rules.

Use Memory scope for files the character should know:

• Documents, PDFs, notes, and spreadsheets.
• Post descriptions and transcripts.
• Reference material.
• Facts the character may need to recall.

Use Both when a file does both jobs, such as a long interview that defines voice and also contains important facts.

Deleting Files

Deleting a file removes it from future persona and memory refreshes. If the file was already used in a previous refresh, run the relevant update again so the character is rebuilt from the remaining files.